ADMINISTRATIVE ASSISTANT I

State of Illinois•Springfield, IL

3d•Onsite

About The Position

The Division Early Childhood, Office of Early Childhood (EC) is seeking to hire a dynamic, organized, and detailed-oriented employee to serve as an Administrative Assistant. As the Administrative Assistant, will serve as principal point of contact for Child Care Resource and Referral (CCR&R's) for client and provider sanctions. Serves as liaison with other divisions and units within the Department regarding the Early Childhood Program.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization OR Completion of an agency approved professional management training program.

Nice To Haves

Two (2) years of professional experience communicating effectively (written and orally) and making recommendations that lead to greater efficiencies and effectiveness within the office and corresponding units.
Three (3) years of professional experience performing liaison work as a representative of either an office and/or administrative leader to discuss and/or interpret programs and procedures for the general-public and/or other internal/external entities.
Four (4) years of professional experience researching issues and concerns and preparing reports and recommendations for policy and/or procedural changes.
Two (2) years of professional customer service experience.
Two (2) years of professional experience coordinating projects and prioritizing work with the ability to multi-task and work independently.

Responsibilities

Serves as principal point of contact for Child Care Resource and Referral (CCR&R's) for client and provider sanctions.
Reviews and evaluates special Early Childhood projects for planning and management purposes.
Conducts inquiries to identify problems affecting the implementation of childcare programs.
Serves as liaison with other divisions and units within the Department regarding the Early Childhood Program.
Participates in training as necessary to strengthen both staff and the Division.
Performs other duties as requires or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)