Part-Time Administrative Assistant I

Vistal Careers•West Fargo, ND

4d•Onsite

About The Position

The Vistal team is looking for a part-time Administrative Assistant to support our office operations. This role offers a flexible schedule of approximately 12 to 19 hours per week. In this role, you will serve as the primary point of contact for visitors, guests, and deliveries, creating a welcoming and professional office environment. Coordinate office events and team activities, and provide administrative support, including processing invoices, executive credit card expenses, reimbursements, and employee recognition programs. Support daily office operations through mail distribution, supply management, document scanning, meeting room setup, refreshments, light office organization, and coordination of facility-related needs.

Requirements

Administrative experience of three (3) years in a professional office environment.
Strong organizational and time management skills.
Proficiency in Microsoft 365 and Adobe Suites
Ability to work independently and as part of a team.
High attention to detail and discretion when handling sensitive information.
Must have a valid driver's license and be insurable.

Responsibilities

Serve as the primary point of contact for guests
Answer door, handle deliveries and guest coordination
Assist with coordinating events, conferences, and team activities
Assist with all external event coordination, organization and calendaring
Assist with minor weekly office housekeeping
Perform invoice processing & coding
Assist in Credit Card expense processing for Executive Team
Assist in Reimbursement entry into Certinia for Executive Team
Assist with Staff recognition
Scanning of large documents sets.
Receive, sort, and distribute mail and deliveries.
Maintain and restock office supplies inventory.
Assist with lunch and refreshment set-up or facility-related tasks when applicable.
Reset spaces or set up meetings for guests.
Resolve basic facility issues in coordination with building management/Office Manager.
Facility Access management.
Provide functional support to Accounting, Marketing, and HR