ADMINISTRATIVE ASSISTANT I - 64028598

State of Florida • FERNANDINA BEACH, FL

8d • $34,760 - $37,440 • Hybrid

About The Position

This position serves as the Chief Deputy Registrar for Vital Statistics in Nassau County, responsible for the overall registration and certification of birth and death records. The role involves collecting fees, managing Safety Paper, running reports, and monitoring the County Tax Collector’s Office for birth certificate issuance and Safety Paper usage. Additionally, the position is responsible for completing the Vital Statistic Self-Assessment Tool and coordinating the Health Care Responsibility Act (HCRA) for Nassau County, which includes receiving applications, sending information to clients, and documenting in the HCRA database. The Administrative Assistant also acts as the Records Management Liaison Officer, overseeing the storage and destruction of records, and performs receptionist duties including processing courier items and mail.

Requirements

• Knowledge of administrative office support functions.
• Ability to operate general office equipment.
• Knowledge of Nassau CHD departmental functions.
• Proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Intermediate computer skills (typing, email, data entry, internet navigation).
• Ability to collect, evaluate, and analyze data related to administrative functions.
• Excellent customer service skills.
• Excellent communication skills.
• Ability to organize and maintain confidential and sensitive materials.
• Ability to work well with others and establish effective working relationships.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of and proficiency with Microsoft Office and other software.
• 2 years’ experience in customer service.
• 1 year experience with cash handling.
• Experience working with confidential information and/or documents.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Bilingual in English and Spanish.
• Bookkeeping or accounting experience.
• Notary.
• Experience with Vital Statistics.

Responsibilities

• Serve as Chief Deputy Registrar for Vital Statistics in Nassau County.
• Oversee the registration and certification of birth and death records.
• Collect appropriate fees.
• Manage Safety Paper and run reports.
• Monitor the County Tax Collector’s Office regarding birth certificates and Safety Paper usage.
• Complete and submit the Vital Statistic Self-Assessment Tool.
• Coordinate the Health Care Responsibility Act (HCRA) for Nassau County.
• Act as Records Management Liaison Officer for personnel, fiscal, and client records.
• Perform receptionist duties, including processing courier items and mail.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options (health, life, dental, vision, and supplemental insurance)
• Retirement plan options with employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed