Administrative Assistant I

Baker Construction•Phoenix, AZ

About The Position

The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region. This role is integral to building the future of the company, collaborating across diverse teams, and contributing to significant projects.

Requirements

High School diploma or equivalent or 2 years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Ability to write reports, business correspondence, and procedures
Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
Strong writing and verbal skills
Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
Must possess strong customer service skills
Must be willing to work with others and be a part of a team
Good listening skills
Must be able to prioritize work and utilize strong organizational skills
Ability to maintain confidentiality
Ability to solve practical problems using existing processes and procedures
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to define problems, collect information, establish facts, and draw valid conclusions

Responsibilities

Performs general clerical duties including filing, mailing, faxing, photocopying, and typing.
Types correspondence.
Maintains hard and electronic files.
Handles materials and documents in a professional and discreet manner.
Pulls reports, bid bonds, preconstruction documents, etc.
Codes and tracks invoices.
May assist with timekeeping, payroll, and/or HR functions.
May schedule appointments and update calendars for manager(s).
May assist with coordination of travel arrangements for manager(s).
May set-up and coordinate meetings and conferences.
Answers phone(s) promptly and in a professional manner.
May order and maintain office supplies for assigned area of responsibility.
May assist with activities related to co-worker recognition/appreciation.