Administrative Assistant I
About The Position
We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination. This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Requirements
- High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
- 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
- Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
- Strong organizational, time management, and problem-solving skills.
- Strong attention to detail and ability to handle confidential information with discretion.
- Effective verbal and written communication skills to interact with team members and stakeholders.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
Responsibilities
- Assist with data entry, report preparation, and maintaining spreadsheets or databases.
- Scheduling of building inspectors and assist with processing of permits as needed
- Prepare, format, and proofread documents, reports, and presentations as needed.
- Organize and maintain data related to billing and invoicing
- Provide administrative support for various projects as assigned.
- Take calls from clients, municipalities, building inspectors, and other intra-office personnel
- Answer client questions promptly and handle specials requests regarding typing and billing
- Perform other duties as assigned.
- Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
- Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
