Administrative Assistant I (Contract)

Airbus • Mobile, AL

7d • Onsite

About The Position

Airbus Mobile Manufacturing Site is looking for an Administrative Assistant I to join our A320 Completions team located in Mobile, AL. This role functions as Administrative Assistant to the Director of A320 Completions and provides support for the team in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, meeting support and travel requests. This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Requirements

• Proficiency using Microsoft Office and G Suite
• Demonstrate a willingness to learn, proactive and excellent communication skills, both written and verbal.
• Demonstrate the ability to work with flexibility and the ability to work under high pressure
• Supportive and able to adapt to a changing environment.
• Detail-oriented with excellent proof-reading and writing skills.
• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation: abile to use personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on production floor.
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.

Nice To Haves

• Previous experience with Concur travel management system preferred

Responsibilities

• Organizes presentations and reports on a regular basis
• Applies a variety of tools to collect, analyze and report data in support of the Performance Management System
• Drafts emails, letters and other correspondence received by the Final Assembly Line for the HOs signature as well as in response to requests for general information
• Follow-up on actions requested by or requiring the approval of the Director to ensure timely review and response
• Responsible to capture Meeting Minutes and distribute as required
• Arranges for ancillary activities such as dinners, team events and other related business events.
• Responsible for booking and maintaining travel schedules and coordinating others traveling with the Director to maximize efficiency and ensure travel proceeds smoothly.
• Participate in national/international projects

Benefits

• reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level