ADMINISTRATIVE ASSISTANT I - 67016245

State of Florida • Fort Lauderdale, FL

20h • Onsite

About The Position

This is an administrative position assisting the Regional Operations Manager (or Regional Program Administrator) in the operation of the Region. The employee provides administrative support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy in order to provide guidance and assistance to further the achievement of the goals of the Region.

Requirements

• High School Diploma or equivalent.
• Proficient in using Microsoft Office Programs, Outlook, Word, Excel and databases.
• Ability to communicate effectively and provide exceptional customer service.
• Ability to use Microsoft Office Programs including Outlook, Word, and Excel.

Nice To Haves

• Two years’ experience working as an Administrative Assistant preferred.
• Two years’ experience in providing excellent customer service preferred.

Responsibilities

• Handles correspondence, telephone and e-mail communication.
• Accurately routes correspondence in a timely manner.
• Initiates use of approved templates for routine correspondence.
• Provides draft and approved routine reports as assigned.
• Provides initial draft correspondence as requested.
• Maintains an accurate document filing system.
• Handles incoming telephone calls, directs calls to appropriate staff or takes messages providing a model for excellent customer service.
• Handles e-mail correspondence as assigned.
• Prepares meeting agendas and minutes as assigned.
• Maintains an assignment tracker for staff assignments.
• Assists in responding in an accurate and timely fashion to all assignments and deadlines.
• Uses independent judgement to make routine assignments staff.
• Performs other duties or special projects as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.
• Paid Maternity and Parental Leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED