ADMINISTRATIVE ASSISTANT I - 64029787

State of Florida • Jacksonville, FL

21d • $34,760 - $45,000 • Onsite

About The Position

The Bureau of Vital Statistics provides for the statewide registration of all Florida vital record events, which includes all Florida births, deaths, fetal deaths, marriages, and divorces. The bureau issues more than 2.8 million certified copies annually. A centralized database allows all 67 counties to issue birth certifications, 1850 to present: death and fetal certifications, 2009 to present. Marriages, and divorces, 1927 to present, are available for certification from the state office. The bureau maintains more than 22 ½ million vital records. The bureau produces routine and special analysis and reports of vital statistics data; provides policy, procedure and monitoring of 67 county local registrars of vital statistics; 118 birthing hospitals; funeral directors, medical examiners and certifying practitioners; and numerous tax collector offices, in accordance with Chapter 382 Florida Statutes and Chapter 64V, Florida Administrative Code.

This position provides advanced technical support in the multiple cause of death classification unit.

Reviews and audits the certification of multiple causes of death for all death certificates filed in the State of Florida, in accordance with highly technical procedures as prescribed and devised by the National Center for Health Statistics (NCHS) for the Electronic Death Registration System (EDRS) of coding. This system is based on the underlying cause of death concepts and rules developed by the World Health Organization through the use of the International Classification of Diseases (ICD). This requires extensive knowledge of the international classification rules together with a thorough familiarity of medical terminology and probable sequences of diseases leading to the terminal event. A thorough review of medical textbooks and periodicals in conjunction with the ongoing study of the annual edition of the NCHS instruction manuals is necessary in order to interpret/analyze the medical certification of the causes of death submitted by the certifier and to maintain the degree of accuracy required by NCHS.

Determines which death certificates contain inadequate information for proper classification of cause of death. Prepares necessary correspondence to return records to county to obtain the additional data from the certifying or attending practitioner. Analyzes and abstracts additional information received from certifying/attending practitioner and amends or reclassifies causes of death accordingly and updates EDRS database. Adds appropriate addenda to certificates of death filed with state office.

Reviews certificates rejected by EDRS to verify the probable sequence of conditions leading to the terminal event which resulted in death and manually assigns the correct ICD codes. Enters corrected information into the computer database files for reprocessing.

Performs other related duties and assignments as may be required.

Requirements

• Knowledge of Florida Statutes, Department of Health regulations, and Bureau of Vital Statistics procedures pertaining to registration of death records.
• Knowledge of Vital Statistics filing coding, indexing, and computer system for correcting death records.
• Knowledge of Vital Statistics procedures for replacement of incomplete/unacceptable records, addition of information to certificates, and issuance of certified copies.
• Knowledge of basic statistical measures and their application.
• Ability to audit demographic coding to ensure compliance with acceptable quality control levels and performance standards.
• Ability to prepare instruction manuals and to present their application in training programs and workshops.
• Knowledge of international classification of cause of death national rules and medical terminology.
• Ability to plan, organize, and coordinate assignments with staff and other offices.
• Ability to create and maintain cooperative and effective working relationships.
• Ability to operate computer and software applications.
• Ability to work independently.
• Skill in operating office equipment including a personal computer, 10-key adding machine, copy machine, fax machine and all Microsoft Office products such as Word, Excel, Outlook etc.
• Incumbent must be able to type at least 40 correct words per minute.
• Must be able to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Excellent customer service skills and knowledge of Office 365 products such as SharePoint, Teams, PowerPoint, Excel, and Outlook.
• Transcribing Medical Terms.

Responsibilities

• Reviews and audits the certification of multiple causes of death for all death certificates filed in the State of Florida, in accordance with highly technical procedures as prescribed and devised by the National Center for Health Statistics (NCHS) for the Electronic Death Registration System (EDRS) of coding.
• Determines which death certificates contain inadequate information for proper classification of cause of death.
• Prepares necessary correspondence to return records to county to obtain the additional data from the certifying or attending practitioner.
• Analyzes and abstracts additional information received from certifying/attending practitioner and amends or reclassifies causes of death accordingly and updates EDRS database.
• Adds appropriate addenda to certificates of death filed with state office.
• Reviews certificates rejected by EDRS to verify the probable sequence of conditions leading to the terminal event which resulted in death and manually assigns the correct ICD codes.
• Enters corrected information into the computer database files for reprocessing.
• Performs other related duties and assignments as may be required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed