Administrative Assistant I

Universal Engineering Sciences•Medley, FL

5d•Onsite

About The Position

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination. This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

Requirements

High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
0-2 years of administrative or office support experience (internship or volunteer experience a plus).
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
Strong organizational, time management, and problem-solving skills.
Strong attention to detail and ability to handle confidential information with discretion.
Effective verbal and written communication skills to interact with team members and stakeholders.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Responsibilities

Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Prepare meeting agendas, take minutes, and distribute meeting materials.
Maintain office supplies inventory, ordering and restocking as necessary.
Assist with data entry, report preparation, and maintaining spreadsheets or databases.
Prepare, format, and proofread documents, reports, and presentations as needed.
Provide administrative support for various projects as assigned.
Greet visitors, answer and direct phone calls, and provide general information.
Communicate with internal and external partners and vendors, as needed.
Perform other duties as assigned.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.