Administrative Assistant I

Town Of La Plata•La Plata, MD

16d•Onsite

About The Position

The Administrative Assistant I provides administrative and clerical support to ensure efficient office operations. This position performs routine tasks, assists staff and visitors, and maintains organized and accurate records. The role requires strong attention to detail, the ability to manage multiple priorities, and proficiency with Microsoft Office applications.

Requirements

High school diploma or equivalent
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to maintain confidentiality and handle sensitive information

Nice To Haves

Prior experience working in municipal government or a law enforcement agency
Experience using artificial intelligence (AI) software (e.g., ChatGPT, CoPilot, Google Gemini, Meta AI, Perplexity AI, etc.)
Familiarity with databases, case management systems, or government administrative software

Responsibilities

Provide general administrative support, including filing, copying, scanning, and data entry
Prepare and edit correspondence, reports, presentations, and other documents
Answer and route phone calls; greet and assist visitors
Maintain and update electronic and physical records
Schedule meetings, appointments, and conference rooms
Process incoming and outgoing mail and packages
Track and maintain office supplies; place orders as needed
Assist with the preparation and organization of departmental materials
Ensure accuracy and completeness of documents, forms, and records
Assist with basic budgeting or invoice processing tasks as directed
Support staff with special projects and event coordination
Provide backup coverage for other administrative staff as needed
Perform other related duties as assigned