Administrative Assistant I (P323)

Tarrant Regional Water District•Mabank, TX

2d•$18 - $26•Onsite

About The Position

The Administrative Assistant I provides front-desk, lobby, and building operations support, including answering the main District phone line, greeting visitors, managing mail and courier services, coordinating meeting rooms and food service, and maintaining shared spaces and supplies. Responsibilities may also include accounts payable coordination, P-Card and travel support, and processing payments in accordance with established procedures. Team members are cross-trained to ensure flexible coverage and continuity of essential functions within a centralized administration model.

Requirements

Zero (0) to two (2) years of front office or related experience
Excellent communication skills including phone and email etiquette
Must be flexible, personable, positive, and cooperative
Proficient with MS Office products such as Word and Excel
Proficient with computers and related equipment
Solid work ethic, attention to detail, initiative, and resourcefulness
Must be able to prioritize duties and be well organized
Must have professional appearance and demeanor
High School Diploma or GED
Valid Texas driver’s license

Nice To Haves

Five plus (5+) years of front office or related experience

Responsibilities

Answer main District phone number, responding to basic questions or directing callers to the appropriate staff member during assigned shift
Provide lobby coverage and greet visitors during assigned shifts
Run the District mail service; prepare and send outgoing District mail, retrieve incoming mail; sort, stamp and distribute mail physically or digitally as needed
With a member of the Admin Services team present, process received payments in accordance with documented payment procedures
Act as Building Manager to ensure buildings and the supplies within are well stocked, organized and tidy for an overall professional appearance
Handle courier services as required
May be responsible for scheduling and coordination of meeting rooms, including meeting setups and takedown. May require ordering and/or picking up food for meetings
May provide support for food requests as required for meetings for their assigned campus, ensuring meals are accurate and timely
May act as accounts payable coordinator
May serve as Procurement Card Coordinator and/or Travel Coordinator for select staff
Order, stock and organize office, break room, and conference rooms and supplies
Maintain general cleanliness in kitchen areas, work rooms, employee break rooms, and conference rooms
Coordinate service, supplies and maintain office equipment in common areas as needed
Members of the Administration Services Team will be cross-trained in multiple tasks to provide flexible support for essential functions under the centralized administration approach
Maintain familiarity with strategic District levels of service
Continuous improvement monitoring and innovation efforts
Provide clerical support as requested
Perform other duties as required