ADMINISTRATIVE ASSISTANT I - 22011853

State of Florida•Tallahassee, FL

15d•Onsite

About The Position

This position provides essential administrative, organizational, accounting, and fiscal support to the Court Interpreter Certification and Regulation Program—which qualifies and regulates spoken language court interpreters for the Florida State Courts System. The responsibilities of this position include, but are not limited to: Preparing travel reimbursement requests, assisting with inventory management, drafting correspondence, and preparing reports. Creating templates for forms and assisting with organizing travel and meeting logistics. Processing requests related to training, testing, and renewals for registration or official state-level designation. Ensuring a smooth and efficient workflow for all administrative aspects of the program. Collecting and inputting data for statistical reports, maintaining automated office systems and databases, and providing information to court personnel and the public. Ensuring data accuracy and timely reporting. Handling sensitive and confidential information with the utmost discretion and judgment. Establishing and maintaining professional relationships with judges, court personnel, state and local government staff, vendors, and the public. Occasionally travel within the state to serve as a test proctor or provide administrative support at workshops and oral exam administrations. The ideal candidate must demonstrate exceptional organizational skills and meticulous attention to detail while effectively working independently in a dynamic, fast-paced environment.

Requirements

Bachelor’s degree.
One year of work experience in business administration, office skills, or a related field.
Knowledge of and ability to use correct English, grammar, spelling, and punctuation.
Knowledge of and ability to perform basic mathematical operations, bookkeeping, and simple statistics.
Ability to plan and prepare budgets, reports, correspondence, and charts in a variety of formats.
Ability to proofread and edit correspondence and reports.
Ability to use a personal computer and word processing applications such as Word and spreadsheets.
Ability to organize work, establish priorities, and meet deadlines.
Ability to organize and/or automate office procedures and maintain an effective filing system.
Ability to manage multiple assignments, including long- and short-range projects.
Ability to communicate clearly and effectively.
Ability to deal tactfully with the public.
Ability to use independent judgment and discretion concerning confidential information.
Ability to plan, organize, and complete special assignments with general supervision.
Submit a complete and accurate application profile, to include dates of service and reason for leaving, etc. Applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and any gaps in employment are explained.
Verify any required experience and/or preferences listed in the advertisement at the time of application.
Ensure responses to qualifying questions are supported by skills and/or experience stated in the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered.
Participate in a selection process that includes a skills assessment exercise.

Nice To Haves

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Additional relevant education may substitute for the recommended experience on a year-for-year basis.

Responsibilities

Preparing travel reimbursement requests, assisting with inventory management, drafting correspondence, and preparing reports.
Creating templates for forms and assisting with organizing travel and meeting logistics.
Processing requests related to training, testing, and renewals for registration or official state-level designation.
Ensuring a smooth and efficient workflow for all administrative aspects of the program.
Collecting and inputting data for statistical reports, maintaining automated office systems and databases, and providing information to court personnel and the public.
Ensuring data accuracy and timely reporting.
Handling sensitive and confidential information with the utmost discretion and judgment.
Establishing and maintaining professional relationships with judges, court personnel, state and local government staff, vendors, and the public.
Occasionally travel within the state to serve as a test proctor or provide administrative support at workshops and oral exam administrations.