Administrative Assistant I

Pennoni•Haddon Heights, NJ

14h•Onsite

About The Position

Pennoni Associates is currently seeking a motivated Administrative Assistant for our Haddon Heights, NJ office who excels at managing multiple projects, supporting project teams, and being a key part of a collaborative, fast-paced environment. This in-office role is ideal for someone who is organized, proactive, and personable, with a strong sense of responsibility. This position can also sit in our Camden, NJ office.

Requirements

High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong written and verbal communication skills
Excellent organizational skills with exceptional attention to detail and accuracy
Professional demeanor with the ability to communicate effectively with clients and agencies
Friendly, outgoing, energetic, and dependable
Comfortable working in a professional office environment

Responsibilities

Assisting with proposal and report writing
Proofreading, formatting, and editing professional documents
Requesting and tracking certificates of insurance
Planning, ordering, and setting up business lunches and office networking events
Scheduling meetings and coordinating calendars
Running blueprints and assembling application packages
Handling incoming and outgoing mail, UPS, and package deliveries
Maintaining inventory and ordering office supplies
Answering phones (infrequent) and greeting visitors at the suite door
Processing check requests and entering invoices
Supporting Project Managers and other administrative staff as needed