ADMINISTRATIVE ASSISTANT I - 55000281

State of Florida•CHIPLEY, FL

2d•$43,943 - $56,868•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

Requirements

Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the principles and techniques of effective communication.
Skilled in written and verbal communication.
Skilled in reading, interpreting, and communicating applicable rules, regulations, policies and procedures.
Ability to collect data relating to administrative functions such as human resources, purchasing or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Two years of administrative or clerical experience.
An associate's degree from an accredited college or university can substitute for the required experience.
Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.

Responsibilities

Assist in inputting, tracking, and monitoring data into RWMS (Right of Way Management System) for acquisition agents.
Assist in warrant requests.
Audit and review acquisition and relocation invoices from consultants.
Assist in the filing system.
Transmit deeds and subordinations to the County Clerk’s offices.
Inputs data into RWMS pertaining to agreements and closing packages for acquisition agents.
Monitors and maintains a system that ensures parcels are closed with all information being entered into RWMS and forwards all original documents to file room for proper filing.
Ensures proper completion and mailing of owner 1099s.
Tracks and updates information in RWMS.
Coordinates with supervisors on changes, errors, and omissions not supplied by appraisal acquisition, relocation or property management personnel.
Assists in preparing warrant requests for payment of recording fees, land purchase agreements and relocation assistance payments.
Informs personnel of Order of Taking dates and deposit dates.
Audits and reviews acquisition and relocation invoices from consultants to provide accuracy in job numbers, work phases, object codes and federal and non-federal participating coding.
Assists in the implementation of the filing system in the District Office to include complete documentation pertaining to real and personal property transactions of the Department.
Maintains these records in the identifiable and accessible location available for inspection and copying by authorized individuals.
Provides assistance to District Right of Way personnel to ensure conformance with established procedure, regulations and policies of the Right of Way accounting and recordkeeping functions.
Recommends changes in policies and procedures of Records Management to Central Office.
Transmits deeds and subordinations to County Clerk’s Office for recording in Official Records.
Ensures that original executed and recorded documents are filed.