Administrative Assistant I - Wound Care - Per Diem

Virtua Health

4d • Onsite

About The Position

Provides general, administrative, secretarial, and office support. Researches a variety of information requests and responds accordingly. Prepares reports and presentations. Has regular contact with internal / external customers, suppliers, or employees. Keeps office invoices and expenses data. Familiar with organization policies and department practices.

Requirements

• 1-3 yrs. executive secretarial or administrative support experience.
• Computer user proficiency (Excel-Word-Power Point Outlook Internet).
• Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele.
• Well organized and able to adjust to changing priorities.
• Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.

Nice To Haves

• Business or Secretarial School preferred.

Responsibilities

• Responsible for accuracy and timeliness of assigned work. Reports problems and recommends solutions involving office workflow to officer or higher level administrative support for resolution.
• Screen phone calls and visitors, routing them to the appropriate party. Has regular contact with internal / external customers, suppliers, or employees. Address and resolve routine inquiries.
• Schedule appointments, meetings, conferences, and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.
• Keep office invoices and expenses data may prepare and monitor office expense reports. Prepare reports and presentations based on data / instructions given. Process time-sensitive material.
• Maintain department records and files. May process and/or maintain confidential or sensitive information.
• Administratively support special projects. Fill in for other administrative support personnel on an as-needed basis.
• Adapt developed procedures to specific tasks or assignments.

Benefits

• medical/prescription
• dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• colleague and dependent life insurance and supplemental life and AD&D insurance
• tuition assistance
• employee assistance program that includes free counseling sessions

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED