Administrative Assistant I - ROTC

Liberty University•Lynchburg, VA

1d•Onsite

About The Position

This position provides secretarial, administrative, and scheduling support for the College of Arts & Sciences Dean, Associate Dean, and Admin office. The role involves monitoring budgets, supervising student workers, ordering supplies, and performing other clerical tasks. The Administrative Assistant will also provide faculty and staff support to ROTC and the College of Arts and Sciences, including LU Online. A key responsibility is working with ROTC administration to plan, execute, and coordinate events, meetings, and recruitment opportunities for ROTC, such as CFAW, Experience LU, cadet orientation, and on- and off-site cadet training. The role requires a thorough knowledge of MS Office, and knowledge of LU applications like Canvas, WordPress, INFOR, and BuyLU is helpful. Understanding the basics of operational budgets, purchasing policy, and travel planning is necessary. The position involves confidentially managing student/cadet information, creating a welcoming environment for students and families, and assisting with website updates and social media. The role strictly adheres to Liberty University policies and works effectively as a team member, embracing and fostering LU’s mission.

Requirements

Minimum of high school diploma or GED required.
Thorough knowledge of MS Office is essential.
Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
Strong organizational skills.
Computer and scheduling skills.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Nice To Haves

BA or BS preferred.
Two years of experience in related field and high-volume office setting preferred.
Knowledge of LU applications such as Canvas, WordPress, INFOR, and BuyLU is helpful.
Understand the basics of operational budget, purchasing policy, and travel planning.

Responsibilities

Provide faculty and staff support to ROTC and the College of Arts and Sciences, including LU Online.
Work with ROTC administration to plan, execute, and coordinate events, meetings, and recruitment opportunities for ROTC.
Schedule and supervise student workers and cadets in the department as they assist with social media posting, department events, and other tasks as assigned.
Delegate weekly tasks and provide clear instructions (written and verbal) detailing assigned tasks and expectations.
Monitor and approve student worker hours in the Workday system weekly.
Confidently manage student/cadet information on behalf of ROTC.
Create a welcoming environment for students and families in the ROTC office.
Assist with website updates and social media.
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s mission.