Administrative Assistant I - Virginia Connections Academy
About The Position
Virginia Connections Academy is a tuition-free online public school authorized by the Scott County School Division. We strive to create an inclusive environment that welcomes and values diversity, fostering fairness, equity, and inclusion. Our mission is to help each student maximize their potential through an individualized learning program. This position operates on a hybrid model, working from the office in Bristol, VA and a home office. The Administrative Assistant I - Records is responsible for daily administrative tasks, including answering phones and emails, receiving visitors, assisting the Principal, leadership team, and teachers, filing, and other assigned duties. This role is crucial for maintaining student records and ensuring smooth school operations.
Requirements
- Communicates clearly both verbally and nonverbally, using professional grammar and style, appropriate and consistent with the mission of the school.
- Listens effectively and knows how and when to ask questions to acquire needed information.
- Provides and receives feedback in a professional, constructive manner.
- Demonstrates respect and professionalism for the diversity of all internal and external customers.
- Uses discretion when working with sensitive information, including academic records, enrollment and withdrawal documentation, disciplinary records, special education-related documentation, and other protected student information.
- Technical proficiency in required programs (Microsoft, Google, etc.) and applications including word processing, security, communications, web-browser, spreadsheet, Connexus, and related software applications.
- Demonstrates familiarity and comfort with PC hardware, software and peripherals and can troubleshoot basic problems.
- Ability to collect and analyze relevant data to make accurate and timely decisions on a variety of issues.
- Can develop and maintain an effective and efficient filing system.
- Sets up monitoring and review to ensure that data entry tasks are completed on time with 100% accuracy.
- Maintains data security, as instructed by supervisor and required by law.
- Demonstrates a strong understanding of and consistent adherence to FERPA requirements and the appropriate protection, handling, and confidentiality of Personally Identifiable Information (PII).
- Committed to the mission and goals of the school and behaves in accordance with all school rules and regulations.
- Exhibits both the skills and the sincerity to do the job.
- Demonstrates pride in quality of work, is collaborative in approach, trustworthy, and has a team mindset where the well-being of the team is a priority over individual tasks.
- Handles conflict appropriately; able to disagree without hostility.
Nice To Haves
- If given a job offer, 2-step authentication is required to login to all systems.
Responsibilities
- Collecting and maintaining all student records
- Entering data into the online student information system
- Generating reports
- Answering the phones
- Ownership of school's Efax
- Scheduling appointments
- Speaking with Parents and Students
- Maintaining Calendars
- Traveling to Testing and required in-person events (may include overnight)
- Responsible for uploading and communication of all state test scores
- Uploading rosters to third party platforms
- Assisting the school Principal with a wide variety of daily responsibilities
- Additional duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
