Administrative Assistant I - Human Resources
About The Position
Essential Functions May be assigned to serve as receptionist for the area assigned, including greeting visitors, faculty, staff, and students, and directing them to the appropriate office as needed. Provide assistance for New Employee Orientation, including scheduling orientations, preparing new hire packets, and agendas. Coordinate refreshments and catering for scheduled meetings. Take minutes and follow up on action items. Review invoices and submit them for payment. Provide assistance with onboarding by meeting with employees to explain and collect new hire paperwork. Assist with employment verifications, loan information, reports, etc., in a timely and confidential manner. Review, update, and maintain Human Resources standard operating procedures. Assist Interview Teams in scheduling interviews. Assist candidates with creating a profile and submitting an application on our Job Board. Maintain employee file/data management. Operate computers, multi-line telephones, copy machines, fax machines, and scanners. Work with all departments in a collaborative and supportive manner. Completes all assigned tasks and duties with the highest level of discretion, professionalism, and confidentiality. Communicates with supervisor in a timely, factual, clear, concise, and meaningful manner. Support HR projects and initiatives, providing administrative support to HR team members. Continually seek to expand Human Resources and training expertise by attending conferences, workshops, programs, and seminars relating to HR and Employee Development. Promote a Culture of Belonging Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all. Minimum Qualifications High school graduate or equivalent. Two (2) years of work experience in an office, receptionist, or clerical capacity.
Requirements
- High school graduate or equivalent.
- Two (2) years of work experience in an office, receptionist, or clerical capacity.
Responsibilities
- Serve as receptionist, greeting and directing visitors.
- Assist with New Employee Orientation, including scheduling and preparing materials.
- Coordinate refreshments and catering for meetings.
- Take minutes and follow up on action items.
- Review invoices and submit them for payment.
- Assist with onboarding by explaining and collecting new hire paperwork.
- Assist with employment verifications, loan information, reports, etc.
- Review, update, and maintain Human Resources standard operating procedures.
- Assist Interview Teams in scheduling interviews.
- Assist candidates with creating a profile and submitting applications.
- Maintain employee file/data management.
- Operate office equipment such as computers, multi-line telephones, copy machines, fax machines, and scanners.
- Work collaboratively with all departments.
- Complete tasks with discretion, professionalism, and confidentiality.
- Communicate effectively with supervisor.
- Support HR projects and initiatives.
- Expand Human Resources and training expertise through professional development.
- Promote a Culture of Belonging
- Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
