Administrative/Human Resources Assistant

City of Fort Meade•Fort Meade, FL

16h

About The Position

Position will primarily support the functions of the Human Resources Department but will also provide administrative support to the City Manager's Office and the Office of the Deputy City Clerk, on an as-needed basis. The Administrative/HR Assistant is a vital member of the HR Team, providing essential support in various HR functions and ensuring the smooth operation of the HR department. Under general supervision, the assistant performs routine to moderately difficult administrative, human resources and risk management duties to support the department director. Duties include but are not limited to assistance with recruitment, employee on/offboarding and training coordination, maintaining department's inventory of office supplies and equipment, establishing and maintaining filing systems. Performs other related work as directed. This is a confidential position which requires discretion, excellent customer service skills, tact and some degree of independent decision-making for routine tasks.

Requirements

Strong written and verbal communication skills.
Strong interpersonal skills.
Effective organizational and time management skills.
Ability to prioritize and resolve employees' inquiries with professionalism and empathy.
Familiarity with database systems and common HR applications, including knowledge of or ability to learn an applicant tracking system (ATS)
Familiarity with Microsoft Office suite, including at minimum intermediate Excel capability.
Understanding of employment laws and regulations as well as industry-specific regulations
Ability to meet tight deadlines and juggle multiple projects.
Discretion and the ability to keep HR records and data confidential.
Attendance and timeliness is crucial to maintain efficiency in the HR department.
High school diploma or GED required; college coursework in human resources, public/business administration or closely related field is desirable.
Valid Florida Driver's License

Nice To Haves

Prior experience working in an HR department is preferred.
Current Florida Public Notary preferred, or ability to obtain a Florida Public Notary license.

Responsibilities

Maintain employee files, ensuring accurate and up-to-date employee records; manages all paperwork related to hiring, terminations, payroll/benefits changes and risk management; updates electronic employee databases.
Assist with job postings; aids hiring managers with screening applications and scheduling interviews.
Coordinates and assists with new hire onboarding and new employee orientation.
Process background checks for new recruits; coordinate other pre-employment or random medical testing as required by certain positions.
Processes new hire 1-9 forms through E-Verify tracking system. Maintains 1-9 forms folder; coordinates periodic audits.
Ensures timely resolution of employee inquiries, providing information on HR policies and procedures, and assisting with benefits administration.
Handle confidential/sensitive employee information with discretion and maintain the confidentiality of all HR data.
Coordinates or assists with various employee relations, training and other activities or events.
Works with Deputy City Clerk in finalizing and disseminating meeting agenda packets; may aid the Clerk with large-scale mail outs.
Manages or assists with special projects and related duties as assigned or required.