Administrative Assistant I - Admissions & Placements

TX-HHSC-DSHS-DFPS•San Antonio, TX

23h•$2,606 - $3,405•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. This position will work as the Admissions and Placements (A&P) Administrative Assistant I works under the supervision of the Admissions and Placements Coordinator. Will work under moderate supervision with limited latitude for the use of initiative and independent judgement. The A&P Administrative Assistant I performs general to routine secretarial work including, but not limited to: Maintaining organized records and files, providing support to the transition specialists and admission placement coordinators as needed including, but not limited to, making travel arrangements, copies etc., picking up and distributing mail, maintaining adequate supply of forms, typing general routine assignments, applying knowledge of business terminology, clerical procedures, office practices and procedures, applying knowledge of spelling, punctuation, grammar, and arithmetic, applying basic knowledge of Microsoft Word, demonstrating ability to understand and follow general instructions, demonstrating ability to make basic mathematical computations and tabulations, maintaining good relationship with all departments, and following facility attendance policy.

Requirements

Graduation from an accredited high school or GED is required.
Experience in administrative work required.
Experience in use of computer software skills, including Microsoft Office required.
Knowledge of business terminology, clerical procedures, office practices and procedures.
Knowledge of spelling, punctuation, grammar, and arithmetic.
Skill in Microsoft Word.
Ability to understand and follow general instructions.
Ability to make basic mathematical computations and tabulations.
Ability to maintain good relationships with all departments.
Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Responsibilities

Maintains organized records and files.
Picks up and distributes mail.
Maintains the population movement report.
Updates the vacancy report.
Receives and tracks packet information.
Distributes admission packets to facility disciplines.
Schedules and/or coordinates admission meetings.
Assists with Family/LAR mailings.
Assists with record requests, including scanning and producing records for the Settlement Agreement.
Performs related work as assigned.
Maintains an adequate supply of forms.
Types general routine assignments.
Completes work within due date, with no failure to do so in an evaluation period.
Demonstrates knowledge of business terminology, clerical procedures, office practices and procedures, of spelling, punctuation, grammar, and arithmetic.
Demonstrates basic knowledge of Microsoft Word.
Demonstrates ability to understand and follow general instructions.
Demonstrates ability to make basic mathematical computations and tabulations.
Maintains good relationships with all departments.
Follows facility attendance policy.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.