Administrative Assistant (Hybrid) – Healthcare / ABA Company

ABA Squad•Miami, FL

9h•$22 - $25•Hybrid

About The Position

We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career! We are seeking a highly organized and proactive Administrative Assistant to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently. ABA Squad is founded and led by behavior analysts. Its clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision— to positively change the way ABA services are provided, so families have access to quality, ethically-oriented services. ABA Squad is a growing and team-oriented ABA clinical company that provides high quality, ethically oriented applied behavior analysis (ABA) services to children with autism and other developmental disabilities. Our services include ABA therapy, social skills groups, school-readiness preparation, tutoring, early literacy training, and parent and professionals training. Our clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision of rallying ABA professional to make a positive impact on behavior. We are so excited to share that our team is growing!

Requirements

1–3 years of administrative experience (healthcare experience preferred)
Strong organizational and time management skills
Proficiency in Microsoft Office (Excel required)
Excellent written and verbal communication skills
Ability to handle confidential information
Detail-oriented, proactive, and tech-savvy

Nice To Haves

Experience in HR
Experience in healthcare or ABA
Experience supporting leadership

Responsibilities

Executive / CEO Support
Coordinate events and conference logistics (e.g., ABA conferences)
Assist with creation and organization of marketing materials
Post content on social media
Communicate with vendors
Request quotes, compare pricing, and make approved business purchases
HR Administrative Support
Assist with onboarding paperwork (offer letters, documents, checklists)
Track employee documentation (licenses, RBT certifications, expirations)
Maintain HR files and compliance records
Send reminders for credential renewals, missing onboarding items, and annual trainings
Maintain candidate tracking sheets
Prepare basic HR reports (turnover, hires, etc.)
Operations / General Admin Support
Perform data entry and maintain organized records (insurance info, employee data, etc.)
Maintain trackers and spreadsheets
Prepare and format documents (forms, templates, letters)
Support internal communications (announcements, reminders)