Administrative Assistant (HR)

True Oil LLC•Casper, WY

12h•Onsite

About The Position

This is a full-time, on-site position in Casper, Wyoming. At True Oil LLC, we do more than just power America—we live by the values that built it. Rooted in the rugged landscapes of the Rocky Mountain region, we take pride in doing things the right way: with honesty, grit, and a handshake you can count on. We're part of a family of companies under True Companies, where hard work is honored, teamwork is celebrated, and integrity is the foundation of everything we do. Whether you're in the field, the office, or somewhere in between, you’ll find a supportive environment where your work matters and your growth is encouraged. Join us and be part of a company that’s been fueling progress and opportunity for generations—while staying true to its roots.

Requirements

A high school diploma or equivalent education with three or more (3+) years of experience in an administrative support role, preferably in HR or executive-level support.
Strong business acumen with the ability to align decisions and actions with organizational goals
Applies excellent customer service and telephone etiquette when handling incoming and outgoing calls.
Strong verbal and written communications skills.
Self-motivated with a strong desire to learn new skills, processes, and technology
Strong note-taking and documentation skills, with attention to detail, and tracking follow- up actions
Ability to effectively present information and respond to questions from groups of managers and employees.
Ability to handle sensitive data and maintain confidentiality of sensitive information at all times.
English language fluency, verbal and written.
Acceptable results of a pre-employment background check and drug/alcohol test.

Nice To Haves

An associate’s or bachelor’s degree in business administration, Human Resources, or a related field preferred.
Administrative certificates are not required but may receive preference, such as a Notary Public commission.

Responsibilities

Manage the Chief Human Resources Officer’s (CHRO) calendar, including scheduling meetings, appointments, and travel arrangements.
Provide administrative support to other Human Resources employees, as needed.
Prepare and organize materials for meetings, presentations, and reports.
Plan, coordinate and facilitate department- wide All-Hands meetings to communicate organizational updates, priorities and key initiatives.
Take and maintain accurate notes during meetings, documenting key discussions, decisions and action items.
Screen and prioritize emails, calls, and correspondence.
Support HR projects, including policy updates, benefits administration, and employee engagement initiatives.
Track project timelines, deliverables, and progress, providing regular updates to the CHRO.
Manage departmental budget tracking and reporting, ensuring accurate monitoring of expenses and timely communication to CHRO/ Leadership.
Handle sensitive employee information with the utmost discretion and ensure compliance with all applicable laws and company policies.
Support the CHRO in preparing confidential reports and documents.
Maintain office supplies, manage filing systems, and ensure efficient office operations.
Route incoming and outgoing mail; answer telephone and give information to callers, transfer calls to appropriate parties, or take messages for the entire HR Department.
Establish and maintain records and files of correspondence, reports, etc.
Communicate effectively with customers, co-workers, management, and other individuals inside and outside the company, exhibit a professional and courteous manner in dealing with others, and work to maintain constructive working relationships.