HR Administrative Assistant

EXANTE360 INC•Vista, CA

1d•$20 - $27•Remote

About The Position

Exante360, Inc., is looking for an HR Administrative Assistant that wants to join us on our bold initiative of “improving lives through relations, by connecting people to solutions.” The HR Administrative Assistant supports the day-to-day operations of the People and Culture department, ensuring smooth processes and positive associate experiences. This role is responsible for handling administrative tasks, maintaining associate records, coordinating recruitment efforts, onboarding, and assisting with HR compliance. The HR Administrative Assistant serves as a point of contact for associate inquiries and management regarding HR related topics.

Requirements

Ability to handle confidential information and sensitive material with discretion.
Sense of responsibility, customer service, excellence, and versatility.
Ability to work in a fast-paced, dynamic, and collaborative environment.
Must be able to handle multiple concurrent assignments.
Excellent written and verbal communication skills.
Strong attention to detail.
Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).
1-3 years of administrative experience required.
Experience with Microsoft 365.
Valid driver’s license required; must have reliable transportation to meet job-related travel requirements.

Nice To Haves

General knowledge of federal and state legal requirements and human resources practices preferred.
Familiarity with large language models (LLMs) and the use of AI tools to assist with HR-related tasks.

Responsibilities

Maintain and update associate records in HRIS, internal trackers, and personnel files.
Assist with full-cycle recruitment, including posting jobs, screening resumes, scheduling interviews, and communicating with candidates.
Onboard new associates by preparing new hire paperwork, conducting orientations, and coordinating training sessions.
Ensure compliance with both Federal and State employment laws through internal audits.
Assist with conducting associate and manager training on HR policies and systems.
Assist with associate benefit enrollments, changes, and questions.
Support associate engagement initiatives and company events.
Respond to associate questions regarding HR policies, procedures, and programs.
Provide general administrative support to the People and Culture team as needed.
Manage weekly company merchandise shipments, including in-person inventory tracking, packaging, and ensuring timely delivery.
Other duties as assigned.