Administrative Assistant-Hematology
About The Position
Administrative Assistant within the Division of Hematology in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.
Requirements
- Six months experience (600 hrs. course work or training) in customer service or communications, including researching, analyzing and interpreting information
- Three months experience (300 hrs. course work) in budgeting
- Requires successful completion of a background check
- Qualified candidates may be requested to complete a pre-employment physical including a drug screen
Responsibilities
- Coordinates and maintains appointment calendars
- Schedules and coordinates meetings, conferences, educational programs, and special events including logistics
- Attends and records minutes of meetings
- Transcribes and distributes meeting records
- Makes national and international travel and lodging arrangements
- Collects receipts, prepares requests for, and tracks reimbursement of expenses
- Drafts and prepares correspondence
- Prepares reports, tables, and slides for presentations
- Assists with preparation of grant applications, manuscripts, and research reports
- Assists faculty with preparation of credentialing and promotion & tenure documents
- Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation
- Answers phones and inquiries
- Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations
- Opens, screens and distributes mail
- Establishes and maintains files
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
