Administrative Assistant - GSE

Menzies Aviation•Arlington, VA

2d•Onsite

About The Position

This position is an entry-level administration role within the GSE department. The primary focus is on ensuring customer invoices are submitted in a timely manner and that the department meets its yearly budget goals. The role requires initiative, enthusiasm, and the ability to perform a wide range of administrative functions.

Requirements

High School Diploma or equivalent
Minimum of 1 year working in an office environment
Ability to read, write and speak fluent English
Must have strong relational and communication skills
Typing minimum of 35 wpm
Excellent organizational and administrative skills
Must be able to multitask and meet tight deadlines
Microsoft Word, Excel and Outlook experience essential
Ability to read, analyse and interpret complex documents
Must enjoy working with a diverse group of people in a dynamic environment
Ability to lift up to 35 lbs., comfortable with bending, kneeling and pushing and pulling file boxes
Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA)
Must pass FBI background check and obtain US Customs seal
Must pass pre-employment medical
Must pass Drug testing
Must possess a Valid driver’s license in good standing
Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work
Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization
Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons
Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety
Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual
Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures
Fully understand the company health and safety policy
Attend training courses as may be arranged by the Company
Full compliance with Health & Safety, Training, Equal Opportunities, Harassment, Data Protection, Security
Remain up to date with all station notices relating to policies and procedures
Remain up to date with all relevant operational, systems and Customer Service training
Maintain a safe and secure working environment at all times
Comply with the Company’s open, fair and honest reporting culture

Nice To Haves

Proficient in Microsoft office applications

Responsibilities

Prepare all related paperwork
Assist with general administration alongside the GSE Manager
Filing
Data capturing
Customer Invoice Submittal within company standards
File retention and audits
Keeping an inventory on all parts that is required for the GSE department
Responsible for leaving a good first impression with all visitors and callers
Ensure the safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
Assist with all other duties that may be assigned
Functions must be executed in a professional, efficient, and friendly manner
Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
Performs other duties as assigned