Administrative Assistant - Government Relations

Source•West Chicago, IL

2h•Hybrid

About The Position

USAgain is looking for a detail-oriented and organized Administrative Assistant – Government Relations to join our team. This role provides essential administrative, research, and project coordination support to our Government Relations department. If you enjoy working with regulatory processes, research, and documentation in a fast-paced environment, this could be the perfect opportunity for you.

Requirements

High school diploma or equivalent required
Associate's or Bachelor's degree preferred
1–3 years of administrative, office support, permitting, regulatory, municipal, planning, legal, real estate, or project coordination experience preferred
Experience researching, organizing, or processing documentation in administrative or office environments is preferred
Experience with permit applications, zoning research, mapping tools, or municipal processes a plus — but not required
Equivalent experience or demonstrated aptitude will be considered
Strong organizational, research, and documentation skills
Exceptional attention to detail with the ability to manage multiple priorities
Ability to research and interpret municipal codes, zoning information, and agency requirements
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Ability to prioritize tasks, meet deadlines, and work independently
High degree of professionalism, discretion, and confidentiality
Willingness to learn municipal processes, permit requirements, and internal systems
Ability to collaborate across departments and work effectively in a team environment

Nice To Haves

Associate's or Bachelor's degree
Experience with permit applications, zoning research, mapping tools, or municipal processes

Responsibilities

Provide day-to-day administrative support to the Director of Government Relations, including scheduling, correspondence, and department communications
Research zoning ordinances, municipal codes, land use regulations, and local requirements across multiple jurisdictions
Assist with the preparation, completion, and submission of permit applications, registrations, and documentation for municipal, county, and state agencies
Track permit renewals, application progress, deadlines, and follow-up requirements
Assist in developing and maintaining site maps, location diagrams, and supporting materials for permit applications and zoning submissions
Coordinate with internal departments and field teams to gather required information for applications and filings
Maintain accurate and organized department records, permits, and regulatory documentation in company systems
Prepare presentations, reports, and meeting materials as needed
Log and maintain government relations and permitting information in CMS and company systems