Administrative Assistant - Front Desk

U.S. Venture, Inc.•Appleton, WI

3d•Onsite

About The Position

U.S. Venture is looking for an Administrative Assistant to support our Front Desk operations. The Administrative Assistant will be one of the first people our guests, candidates, and team members speak with, and will have a great responsibility of providing a positive experience. We are looking for someone who has a willingness to learn, quickly adapt, and can accept new challenges. This position provides support by answering incoming phone calls, general correspondence, screening mail, setting up files and records, perform data & order entry, and other tasks as assigned. This will be a part-time position Monday - Friday starting at 20 hours per week with the potential to increase to full-time, 40 hours per week. This position will be located onsite at our Corporate Headquarters in Appleton, WI.

Requirements

Formal education or experience equivalent to a high school graduate plus 2 years administrative/office experience
Attention to detail and deadlines
Ability to use office equipment including copiers, fax machines, computers, etc.
Above average written and verbal communication skills
Average keyboarding skills
Basic accounting knowledge
Ability to project a positive image to customers
Must be currently authorized to work in the United States on a full-time basis and must not require U.S. Venture’s sponsorship to continue to work legally in the United States.

Responsibilities

Perform varied duties such as screening mail, setting up files and records, and preparation of routine reports
Operate a computer utilizing one or more software packages to generate general correspondence, reports, spreadsheets and graphics
Represent the company in a positive nature
Perform administrative duties requiring considerable judgment
Check-in guests and notify appropriate team members
Work with security badge system to create new hire badges
Screen mail set up files and records, and prepare of routine reports
Generate general correspondence, reports, spreadsheets and graphics
Prepare correspondence, reports, and presentations
May coordinate/assist with coordinating meetings, charitable events, conferences and public relation activities and events
May arrange travel arrangements and schedule appointments
Enter meeting sign-in sheets and training
Assist with other duties as assigned