Administrative Assistant/Front Desk Specialist

Sanders Industries Holdings•Long Beach, CA

6d•Onsite

About The Position

Rubbercraft (RCC) is seeking a highly organized and proactive Administrative Assistant / Front Desk Specialist to support office operations. This role is ideal for someone who thrives in a fast-paced environment and can effectively manage multiple priorities, including front desk operations, office coordination, internal communications, and event support. The ideal candidate will play a key role in ensuring a smooth and professional office experience for employees, customers, and visitors.

Requirements

High School Diploma required
2+ years of experience in an administrative, office manager, or executive assistant role in a fast-paced environment
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
High attention to detail and ability to maintain confidentiality
Proficiency in Microsoft Office Suite
Ability to work independently and collaboratively
Flexibility to adapt to changing priorities and deadlines
Regular, predictable attendance is required
This role requires handling sensitive information and maintaining confidentiality
Employment is contingent upon the applicant being a “U.S. person” as defined by ITAR (22 CFR §120.15), which includes U.S. citizens, lawful permanent residents, refugees, or asylees, as required by U.S. export control laws.

Nice To Haves

Associate degree or higher in Business Administration or related field preferred
2+ years of experience in media/graphic design (banners, signage, presentations, etc.) preferred

Responsibilities

Manage front desk operations, including phones and visitor check-in
Monitor and route inquiries from the info@rubbercraft mailbox
Welcome customers and contractors; ensure proper badging and compliance (ITAR requirements)
Coordinate conference room scheduling, visitor logistics, and catering for meetings
Create and manage welcome screens and lobby displays
Support customer surveys and commercial team requests
Manage office supplies, ordering, and daily restocking
Maintain organized records and distribute incoming mail
Ensure breakrooms, coffee stations, and shared spaces are stocked and maintained
Set up and maintain conference rooms and shared spaces for daily readiness
Monitor and maintain office TVs and dashboard displays
Support monthly all-hands meetings (content coordination, logistics, A/V setup)
Prepare internal communications, memos, and presentations
Assist with social media monitoring and business card coordination
Manage and maintain the company swag store and tracking program
Support company events and participate in the events committee
Distribute weekly safety communications and maintain training records
Update and maintain the RCC Environmental & Safety Binder
Ensure compliance with internal procedures and documentation standards