Administrative Assistant/Front Desk Receptionist
About The Position
Founded in 1995, ESN is a Small Disadvantaged Business (SDB), Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). ESN delivers trusted solutions that support our nation's defense. For more than two decades, we have been providing our military and government customers with mission-critical services including engineering and technical support, strategic and program management, testing and evaluation, operations support, and information technology. We are committed to proven, repeatable corporate quality management processes and are certified CMMI Maturity Level III - Development/Services & ISO 9001:2015. We are seeking an Administrative Assistant/Front Desk Receptionist. This is an on-site role in NUWC Det Norfolk Portsmouth, VA.
Requirements
- Dynamic, independent and trustworthy person able to work with minimal direction to accomplish broad objectives and conformance to policy.
- Strong organizational skills lending to simultaneous professional management of multiple tasks
- Knowledge and ability to operate full suite of Microsoft Office software
- Typing correspondences, memorandums and developing spread sheets
- High school diploma or GED
- Associate degree in: Business Administration, Office Administration, Management, Communications, Human Resources
- 1-3 years of administrative or office experience
- Active DoD Secret Clearance
Responsibilities
- Greet people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit them
- Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
- Manage the Office log of who is entering and exiting the office
- Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup
- Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
- Maintain the reception area, keeping it clean and free of clutter
- Assist new applicants who come into the building to apply for positions, including providing them with applications, pens and clipboards along with any reference material they may need, such as telephone directories or Wi-Fi passwords
- Performs basic data analysis to generate reports
- Prepares, edits, and compiles a variety of technical, management and administrative reports, briefing and reviews which contain narrative and statistical information and data
- Handles conflict and problems in dealing with customers, constructively and appropriately
- Serve as a liaison between directorate office, staff members, visitors and other contacts
- Schedules meetings, transcribes minutes, gathers reports, and tracks actions for committees
- Collects, compiles, research, and tracks data
- Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
