ADMINISTRATIVE ASSISTANT FOR EXECUTIVE CHEF

Wine Road Vintners•Temecula, CA

1d•Onsite

About The Position

Ponte Family Estate Winery, a California-based winery in Temecula Wine Country, is seeking an Administrative Assistant for the Executive Chef. The company has been farming vineyards since 1984 and produces over 20 estate-grown varietals in certified sustainable facilities. Located next to the Ponte Vineyard Inn, a Four Diamond boutique hotel, the winery offers a serene environment surrounded by vineyards. Ponte Family Estate Winery is committed to providing excellent hospitality and a beautiful environment for its guests, setting a benchmark for service in Temecula.

Requirements

Proficient in the use of MSWord, Excel, PowerPoint, Outlook.
Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Ability to work independently, handle multiple tasks simultaneously and manage one's own time and the time of others.
Excellent written and verbal communication skills and the ability to use discretion with regard to confidential matters.
Possess the ability to handle a multitude of projects simultaneously.
Maintain a professional and organized appearance of the department.

Nice To Haves

Bilingual in English and Spanish is preferred.

Responsibilities

Manage calendars for culinary leadership, schedule meetings, and coordinate internal communication.
Prepare, update, and organize departmental documents, reports, and training materials.
Maintain filing systems, digital records, and confidential personnel information.
Assist with onboarding paperwork, training schedules, and communication for new hires.
Coordinate with accounting regarding invoice coding and month-end reporting.
Support ordering of food, supplies, uniforms, and equipment based on kitchen needs.
Maintain inventory spreadsheets.
Update and format menus, recipe sheets, prep lists, and event documentation.
Assist with planning and administrative tasks for special events, tastings, and seasonal menu rollouts.
Communicate effectively between culinary staff, front-of-house teams, events, and other departments.
Support scheduling efforts and track employee attendance or coverage needs.
Maintain and update food safety logs, temperature records, and sanitation documentation.
Manage SDS (Safety Data Sheets), health inspection requirements, and compliance binders.
Track required certifications and assist with scheduling food handler or food safety trainings.