Administrative Assistant for Community Programs

Lake City, City of•Lake City, FL

15h•Onsite

About The Position

This is a temporary, part-time administrative role assisting supervisors in performing managerial duties. The position reports to the Community Program Director and involves supporting community programs and City functions. The role requires preparing documents, composing letters, maintaining records, processing invoices, coordinating publicity, performing research, and managing supplies. The ideal candidate will communicate clearly and professionally, prepare graphic materials, and perform all assigned duties.

Requirements

Must be a high school graduate or possess a General Education Diploma (GED)
Three (3) years of experience involving secretarial/clerical duties including the operation of a personal computer, keyboard, or similar data entry equipment
Must possess a valid Florida Operators Driver’s License.
Acceptable eyesight (with or without correction)
Acceptable hearing (with or without hearing aid)
Ability to communicate both orally and in writing
Knowledge of modern business management and the principles and practice of public administration or related field.
Knowledge of sources of information related to problems of local government
Ability to write and produce clear and concise reports, publications, memoranda and letters
Ability to develop and maintain effective working relationships with media representatives, and with department personnel
Ability to communicate clearly with the general public
Ability to work with all levels of city personnel tactfully and courteously
Ability to meet multiple deadlines
Ability to research and analyze data, situations, and to make recommendations
Ability to work with a variety of financial reports and data
Ability to interpret and communicate city policies and procedures, and ability to solve problems and be detail oriented
Ability to communicate clearly in both verbal and written form
Ability to remain courteous in stressful situations.

Responsibilities

Assists with community programs and City functions.
Prepares documents, composes letters, and maintains office files, reports and technical information.
Types correspondence for director and all supervisors.
Processes invoices, codes and checks for accuracy, and posts on ledger.
Prepares and coordinates material for publicity, press releases and provides liaison between the City and public daily on various topics.
Performs research, analysis data, coordinates with City departments on cross-departmental issues affecting the City.
Creates and maintains project files and departmental records.
Maintains appointment calendars and schedules appointments.
Receives and screens calls and refers calls to other employees.
Communicates with citizens and responds to inquiries regarding the operation of the City.
Coordinates, plans, and participates in special events, awards, activities and programs as to promote and coordinate activities in the City.
Orders and maintains supplies and other departmental materials.
Communicates clearly and professionally in person, by telephone and in writing, prepares slides, flip charts and other graphic materials necessary to convey concepts and ideas.