Programs Administrative Assistant

Greater Pittsburgh Community Food Bank • Duquesne, PA

15h

About The Position

The Temporary Administrative Assistant will provide administrative and coordination support to the Partner Network team and Programs Department during a period of shifting responsibilities. This role will play a key part in ensuring the smooth operation of internal and external meetings, partner monitoring activities, and grant-related reporting processes.

Requirements

• Prior experience in an administrative, coordinator, or support role preferred
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy in data management and documentation
• Demonstrated ability to handle sensitive information with professionalism and confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong time management and problem-solving skills
• Comfort working with diverse stakeholders, including internal staff and external partners
• Ability to obtain Act 33/34 Clearances

Responsibilities

• Coordinate and manage calendars, including scheduling internal meetings, partner meetings, and monitoring visits
• Support logistics for partner monitoring activities, including tracking schedules and organizing relevant documentation
• Serve as a point of coordination between team members and external partners for scheduling and communication needs
• Gather, organize, and maintain internal and partner data to support grant reporting and funding requirements
• Assist with compiling reports, tracking deliverables, and ensuring documentation is complete and accurate
• Perform general administrative tasks such as maintaining files, preparing materials, and supporting team operations as needed

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed