Athletic Administrative Assistant

Christian Academy School System•Louisville, KY

About The Position

The Athletic Department exists to develop excellence in student-athletes, where God is honored in all aspects of their lives as well as disciple student-athletes spiritually, athletically and socially. The position of Administrative Assistant supports the Athletic Director, Assistant Athletic Director and coaches, implementing all policies and needs to efficiently organize the Athletic Department.

Requirements

A strong clear Christian testimony with a mature and godly spirit
A daily example of the highest Christian virtue both in and out of school
Commitment to faithful attendance and support of a church whose beliefs are in agreement with the Christian Academy Statement of Faith
Agreement and belief that The Bible is the final authority concerning truth, morality, and the proper conduct of mankind
Proficiency in Google Suite
Effective and professional interpersonal communication skills
The ability to adapt to scheduling and specific needs associated with each sport
The ability to adapt to current needs and deadlines of the Athletics Department

Responsibilities

Collect and maintain files of Student Sports Physicals, Student/Parent Contracts and parental release forms for medical information
Process all materials associated with Coaches & Student Athlete Handbooks, Student/Parent Contracts and Head Coach Team Notebooks
Submit work orders using on line program for maintenance issues and repairs
Create, organize orders and distribute Athletic Annual Passes
Register all coaching education classes for all coaches
Coordinate team transportation needs for each season
Obtain all new transfer students list (gr. 9- 12) and complete all documents associated with transfers (maintain annual files of transfers and status)
Collect and forward weekly grade checks to coaches
Maintain communications to KHSAA on schedules, fees, rosters, eligibility forms, etc.
General support as needed for the Athletic Department
Collect and track all sports athletic fees, sport specific fees, banquet costs, etc
Process all purchase orders
Count, code and deposit all gate receipts and concession sales
Maintain files on all ticket sales forms
Submit entry fees for all teams competitions when needed
Maintain timely and accurate accounts payable & receivable records
Submit payroll documents for all coaches
Deposit all sales of Athletic Annual Passes
Submit check requests for all transportation contracts
Create and submit all “end of the year” reports for annual audit
Set up CPR and First Aid classes for coaches and send notices
Organize Team Photo days
Organize storage and maintain condition of equipment room
Organize, compose, prepare, distribute and transport all bulk mailings
Organize and coordinate Seasonal Coaches Orientation meetings