Administrative Assistant, Financial Services

JCCC • Overland Park, KS

2d • Hybrid

About The Position

The Administrative Assistant, Financial Services performs a variety of administrative support duties to support the Financial Services department of Johnson County Community College (JCCC), ensuring that accounting, budgeting, and financial reporting operations run smoothly and efficiently. This position reports to Vice President, Chief Financial Officer.

Requirements

• High School Diploma or Equivalent
• 2+ years of related experience

Nice To Haves

• Experience in a higher education environment preferred.

Responsibilities

• Support the Chief Financial Officer, leaders, and staff members across the Financial Services department.
• Handle operational duties to allow departmental leaders to focus on higher-level strategic tasks.
• Conduct administrative tasks in support of procurement, accounts payable, accounting services, and payroll operations as required.
• Facilitate effective and efficient operations across Financial Services by managing administrative aspects of the day-to-day activities, including relaying messages, facilitating communications, managing the calendar, directing visitors, scheduling meetings, editing and proofreading documents, and handling inquiries.
• Prepare correspondence, spreadsheets, and other written communications by composing text, typing, proofreading, and finalizing documents.
• Answer phone calls, transfer callers to the appropriate parties, and take messages in a prompt and courteous manner.
• Plan and compile meeting agendas for leadership meetings in collaboration with key stakeholders.
• Attend meetings and accurately record discussions, decisions, and action items.
• Organize and categorize meeting minutes for easy reference.
• Return finalized meeting minutes to participants in a timely manner.
• Maintain accurate and complete records and prepare reporting related to departmental activities.
• Compile and maintain departmental records, files, and information.
• Conduct research as needed.
• Enter data into various systems and spreadsheets with attention to detail and accuracy.
• Serve as a point of contact for customer support related to JCCC's Procurement Card (P-Card) and travel programs.
• Answer questions regarding procedures and processes related to travel and reimbursement policies of expenses related to same-day travel, overnight travel, candidate travel, and donor expense reimbursement.
• Monitor office supply levels and place orders to replenish supplies for the department.
• Initiate and coordinate requests for service and/or maintenance as issues arise.
• Enter departmental purchase requisitions by completing the established forms and providing details related to items needed, quantity, specifications, and any other required relevant information.
• Other duties as assigned.

Benefits

• Optional Retirement plan access
• Personal annual leave
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED