Administrative Assistant-Facilities

PEACE VILLAGE • Palos Park, IL

10d • $20 - $22 • Onsite

About The Position

The Administrative Assistant-Facilities at PEACE VILLAGE will play a crucial role in ensuring the smooth and efficient operation of the facilities department. This position is responsible for providing administrative support to the facilities team, coordinating maintenance activities, and assisting in the management of facility-related projects. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Requirements

• High school diploma or equivalent required.
• Minimum of 2 years of experience in an administrative role, preferably within facilities management or a related field.
• Proven track record of managing office tasks and coordinating facility-related activities.
• Experience in handling scheduling and calendar management for multiple stakeholders.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management software.
• Ability to work independently and collaboratively within a team environment.
• Detail-oriented with a focus on accuracy and efficiency.
• Problem-solving skills with the ability to handle multiple tasks simultaneously.
• Strong interpersonal skills with the ability to interact professionally with staff, vendors, and visitors.

Nice To Haves

• Associate's degree in Business Administration or a related field preferred.

Responsibilities

• Provide administrative support to the facilities department, including scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and track maintenance requests and ensure timely completion of work orders.
• Assist in the preparation and management of facility-related budgets, including tracking expenses and processing invoices.
• Maintain and update facility records, including equipment inventories and maintenance logs.
• Collaborate with vendors and contractors to ensure timely delivery of services and supplies.
• Assist in the planning and execution of facility-related projects, including renovations and upgrades.
• Ensure compliance with health, safety, and environmental regulations within the facilities.
• Support the facilities team in developing and implementing policies and procedures to enhance operational efficiency.
• Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Perform other duties as assigned to support the overall goals of the facilities department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED