Administrative Assistant F&B

Goldbelt•Juneau, AK

2d•Onsite

About The Position

The Administrative Assistant assists in the productive and efficient management of the office by performing administrative, operations, public relations and clerical duties and tasks specific to the position. The job is based in Juneau, Alaska, and applicants are expected to either live in Juneau or be open to relocating at their own expense.

Requirements

Knowledge of personal Computer based workstations and programs.
Knowledge of Microsoft office programs.
Knowledge of filing and recordkeeping.
Knowledge of business practices, correspondence and typing.
Ability to comprehend and follow oral and written instructions, procedures, and guidelines with capabilities to apply them to various situations.
Ability to operate office equipment such as copy machine, scanner, and fax.
Ability to prioritize, multi-task, work under stress, and work with frequent interruptions.
Ability to meet time and attendance requirements.
Ability to work all different shifts including days, evenings, holidays and weekends.
Ability to handle stress under pressure.
Ability to provide quality customer service.
Able to communicate verbally and understand and follow written and verbal instruction.
Skill in establishing and maintaining cooperative working relationships with other employees.
Ability to work directly with the public, providing information and assistance on a daily basis.
Ability/willingness to learn and pass on to guests those areas of interest to visitors, such as local history, people, culture, geography, etc.
Some knowledge of basic cleaning principles, equipment and products.
Detail oriented.
High School Diploma or GED.
Six (6) months experience that includes clerical task such as greeting clients, answering multi-line telephone, typing filing, sorting mail, entering data, receiving payments and maintaining logs.
Ability to successfully pass a background check.
A valid driver’s license and an acceptable driving record.

Responsibilities

Maintain filing system in hard copy and electronically.
Prepare awards and other company events.
Attend staff meetings.
Prepare reports for clients.
Assist the F&B manager with planning and execution of banquets, wedding receptions, & special events.
Compose correspondence or memorandum.
Schedule appointments.
Transcribe meeting notes.
Brief management on events relating to the company status.
Receives phone calls, answers questions and accurately routes messages.
Processes and sorts incoming and outgoing mail.
Gives and receives information requiring independent judgment or discretion regarding specific business of the company, by telephone or direct personal contact.
Maintains confidentiality of all company business.
Maintains inventory of supplies, prepares requests for purchasing office supplies.
Makes recommendations to management on company policies, events and/or other items as needed.
Must have a clear working knowledge of company policies, practices including all post operations.
Maintain F&B employee records, assisting in new hire paperwork and ensuring F&B employees have all the required certifications, working with Human Resources to ensure all originals are kept in the official personnel file.
Organize training materials and records working jointly with human resources.
Other duties as assigned.