Administrative Assistant - Expediter

Oil States International•Arlington, TX

22d•Onsite

About The Position

Oil States is seeking a qualified candidate for the position of Administrative Assistant - Expeditor. This role provides administrative support for the Engineering department, with a specific focus on the Manufacturing group. The position involves assisting Document Control with typing, formatting, correcting, and controlling documents, as well as creating new documents to meet project schedules and needs. The company has a long history of being a respected technology and solutions pioneer in manufacturing diverse products for various industries worldwide.

Requirements

High school diploma or equivalent
At least 2 years of experience in document control and/or general office experience
Strong computer skills with proficiency in Word and Excel
Working knowledge to review and print drawings in AutoCAD and Solid Works
Adept at handling multiple tasks
Excellent Organization Skills
Detail oriented
Must establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted.

Nice To Haves

Proficiency using an ERP system is preferred
Glovia a plus

Responsibilities

Support the Engineering department with clerical tasks and material control functions
Enter and process Transfer Orders and requisitions in Glovia
Generate documents for new projects
Format documents and make appropriate changes
Create and edit organization charts and flowcharts
Update Master Control documents
File and store obsolete documents
General clerical duties
Maintain engineering library books, articles, engineering reports, customer documents and the electronic databases of these materials
Assist managers with monthly expenses, statements, office supplies, and minor equipment
Handle drawing/document flow through Master Control for the Manufacturing group
Collaborate with project engineers, technical writers and drafters to release manufacturing drawings and documents to meet project target dates
Track and expedite tooling/equipment purchases
Coordinate standard equipment/tooling shipments with the Shipping/Receiving department
Maintain project documentation and extensive recordkeeping as required by the customer or managers
Help groups within the Engineering department in order to maintain project schedules. This may involve creation of new documents, following document approvals within the company, interfacing and coordinating with other groups within the company and/or compiling data to support decision making
Perform other duties as assigned by supervisor