Administrative Assistant, Executive FT Days
About The Position
Three Crosses Regional Hospital is seeking a highly organized and professional Executive Administrative Assistant & Contract Specialist to provide high-level administrative and contract management support to the Chief Executive Officer (CEO) and Executive Leadership Team. This role is critical to ensuring efficient executive operations, supporting leadership initiatives, and maintaining accurate oversight of organizational and provider contracts. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced healthcare environment while maintaining the highest level of professionalism and confidentiality.
Requirements
- Associate’s degree in Business Administration, Healthcare Administration, or related field will consider combination of education and experience.
- Minimum of 3 years of administrative experience
- Must meet Employee Health Requirements
Nice To Haves
- Experience in a hospital or healthcare setting preferred
- Experience managing or maintaining contracts, provider agreements, or legal documentation preferred
Responsibilities
- Provide executive administrative support to the CEO and Executive Leadership Team
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare reports, presentations, memos, and confidential correspondence
- Coordinate Board of Directors and leadership meetings, including agendas, meeting materials, and minutes
- Serve as a liaison between executives, physicians, staff, and community partners
- Maintain and organize contract files, including provider agreements and vendor contracts
- Monitor contract renewal dates and assist with contract tracking and documentation
- Coordinate internal and external communications for executive leadership
- Manage conference room scheduling and assist with meeting logistics
- Maintain confidential files, records, and executive documents
- Assist leadership with special projects and strategic initiatives as needed
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
