Administrative Assistant, Executive
Municipal Credit Union•New York, NY
•Onsite
About The Position
The Administrative Assistant provides comprehensive support to manager, executive leadership and various committees, ensuring efficient operations, accurate documentation, and effective communication across the organization. This role requires a detail-oriented, proactive professional who can manage multiple priorities and maintain confidentiality.
Requirements
- Minimum of 3 years of experience in executive or committee-level administrative support.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency with calendar management, document retention systems (e.g., Smart Sheet), and Microsoft Office Suite
- Ability to maintain a high level of confidentiality and utilize discretion to handle sensitive information.
- Notary certification.
Responsibilities
- Coordinate and schedule meetings for executive leadership, including committees assigned and others as needed
- Manage large-scale meetings and coordinate internal/external participants, as assigned
- Maintain and update executive calendars as needed.
- Assist with travel and restaurant reservations
- Circulate, finalize, and collect signatures for documents as requested
- Record meetings and ensure accurate retention of approved policies and minutes in Smart Sheet and for assigned committee meetings and others as needed.
- Assist with preparation and circulation of materials for meetings
- Process expense reports and invoices for executive leadership team.
- Assist with regulatory exams and internal audits by gathering and providing requested executive meeting materials as needed.
- Organize departmental mail and route pieces to appropriate leaders.
- Order and organize supplies for executive area and pantry
- Serve as in-house notary as needed.
- Support Communications with executive correspondence as requested.
- Monitor shared inboxes, act when required or ask manager as needed.
- Compile and circulate materials for meetings and presentations.
Benefits
- Medical insurance
- Vision insurance
- Dental insurance
- Life insurance
- Disability insurance
- Flexible paid time off
- 11 paid holidays annually
- Overtime
- Discretionary bonus
- 401(k) with an 6% employer match per pay period
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
