Administrative Assistant - Executive Team

RHM Real Estate Group • Lyndhurst, OH

3d • Onsite

About The Position

RHM Real Estate Group is seeking an organized and proactive Administrative Assistant – Executive Team to provide high-level administrative, organizational, and personal support to the executive leadership team. Serving in a coordinating role between executive leadership, corporate departments, and external business partners, the ideal candidate is highly detail-oriented, can manage multiple simultaneous priorities, and maintains a high degree of professionalism and confidentially.

Requirements

• 3+ years of administrative support experience required
• Associate's degree in Business Administration, Communications, or related field required
• Excellent written and verbal communication skill
• Strong organizational, multitasking, and time-management abilities
• Ability to work independent with minimal supervision
• Demonstrated ability to maintain confidentiality and sound judgement
• Strong working proficiency in Microsoft Office Suite – including Outlook, Word, Excel, PowerPoint, and Team
• U.S. work authorization required for employment

Nice To Haves

• Experience specifically supporting senior corporate leadership preferred
• Bachelor’s degree in Business Administration, Communications, or related field preferred
• Experience is multifamily housing, property management, real estate, or related industries is a plus
• Familiarity with Yardi, RealPage, Entrata or similar property management software is a plus

Responsibilities

• Provide administrative support for the executive team, including calendar management, meeting coordination, and travel arrangements.
• Coordinate scheduling to maximize efficiency and productivity.
• Prepare and distribute correspondence, reports, and meeting materials.
• Schedule and coordinate executive meetings, leadership conferences, board meetings, and special events.
• Monitor project timelines and follow-up activities.
• Assist with cross-functional projects as assigned.
• Serve as a professional representative of the executive team with employees, residents, investors, and partners.
• Draft communications and announcements on behalf of the executive team.
• Assist with internal and company-wide communications.
• Manage electronic and physical filing systems.
• Maintain confidential personnel, financial, and business records.
• Process invoices, expense reports, and other administrative documentation.
• Support coordination of personal appointments, reservations, deliveries, errands, and time-sensitive tasks while exercising sound judgment and confidentiality.
• Handle sensitive business information with a high level of discretion and professionalism.
• Maintain compliance with company policy and applicable federal, state, and local law.
• Protect confidential employee, financial, and ownership information.

Benefits

• Paid Time Off (PTO) including vacation, sick time, personal days, and paid holidays
• Medical, dental, and vision insurance coverage
• Short-term disability, long-term disability, and life insurance benefits
• 401(k) retirement savings program participation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree