Administrative Assistant, Enrollment & Advancement, Full-Time

Abington Friends • Jenkintown, PA

13d • Onsite

About The Position

Join a collaborative, mission-driven team at Abington Friends School (AFS) where your organizational talents will directly support student enrollment, philanthropy, communications, and community engagement. AFS is a vibrant Quaker school community located in Jenkintown, PA, dedicated to fostering academic excellence and character development in a supportive and engaging environment. We seek a highly organized and detail-oriented Administrative Assistant to support the Enrollment and Advancement teams and help ensure the smooth, effective operation of the office. The Administrative Assistant for Enrollment and Advancement is a highly visible position working closely with colleagues across Admission, Development, Marketing & Communications, Parent & Alumni Engagement, and Events. You'll help create exceptional experiences for prospective families, donors, alumni, and the broader school community. This role requires strong communication, organizational, and problem-solving skills. This is a full-time, 12-month position.

Requirements

• Prior administrative experience, preferably in an educational setting.
• Strong organizational, time-management, and multitasking skills, including experience managing multiple calendars and competing priorities.
• Comfort learning and using new software; demonstrated proficiency with Google Workspace (Docs, Sheets, Forms, etc.) and familiarity with Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and accuracy.
• Friendly, professional, collaborative, and service-oriented approach to work.

Nice To Haves

• Experience with Finalsite Enrollment is a plus.
• Experience with CRM/database systems and data entry best practices is preferred.

Responsibilities

• Perform general clerical tasks, including but not limited to phone and email communications, managing mail, email and calendars, maintaining files, and preparing documents such as reports and spreadsheets.
• Provide comprehensive administrative and logistical support to the Admission and Institutional Advancement teams by coordinating meetings, maintaining calendars, preparing materials, ordering office supplies, and assisting with day-to-day operations.
• Support the planning and execution of admission and advancement events, including event logistics, volunteer coordination, and on-campus event support as needed.
• Demonstrate proficiency in Google Workspace (Docs, Sheets, Forms, etc.) and a willingness/ability to learn new platforms.
• Create a warm, welcoming experience for prospective families, alumni, volunteers, donors, and other visitors, reflecting the school's values of community and hospitality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed