Administrative Assistant, Engineering

Propak • Airdrie, AB

1d • Onsite

About The Position

This role serves as the first point of contact for the company, managing front desk operations and providing essential administrative support within the Engineering department. The Administrative Assistant will handle a variety of tasks to ensure smooth office operations, support team projects, and maintain a professional environment.

Requirements

• High School Diploma
• Post-secondary diploma in Office Administration from a recognized program or relevant front desk experience
• 2+ years’ office administration experience
• Proficiency with the Microsoft Office suite of programs and PDF software
• Ability to maintain confidentiality and interact professionally with all levels of staff and management as well as external clients
• Ability to work independently and as a contributing member in a flexible team environment
• Tact, diplomacy, and awareness of sensitive or confidential information
• Strong verbal and written communication and interpersonal skills
• Excellent organizational, time management, and problem solving skills
• Ability to anticipate needs and take initiative for timely, efficient support of team projects
• Ability to meet objectives while working in a fast-paced environment with frequent interruptions and adjustments to priorities throughout the day
• Ability to work on multiple projects simultaneously and prioritize according to strict deadlines
• Eye for detail and attention to accuracy
• Positive attitude
• Willingness to learn new skills, systems, programs, and procedures
• Strong command of the English language
• As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict of Interest Agreement, and Confidentiality and Invention Agreement.

Responsibilities

• Manage front desk operations, serving as the company’s first point of contact.
• Receive visitors to the building, notify staff members of visitors, and escort visitors to appropriate locations.
• Answer, screen, and route incoming calls, take messages, and respond to general inquiries via phone or email.
• Distribute mail to appropriate people and ensure items for courier service are dealt with.
• Order and maintain office, coffee, and kitchen supplies and keep reception and kitchen areas tidy.
• Manage meeting room bookings and order/setup and take down catering lunches.
• Oversee maintenance requests for the building.
• Occasional travel arrangements booking flights, accommodations, and ground transportation.
• Provide support, track tasks, ensure deadlines are met, and take appropriate timely action.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED