MSIM - Administrative Assistant, Emerging Markets - Fixed Income
About The Position
We are seeking a dedicated Administrative Assistant to provide comprehensive administrative support to the Morgan Stanley Investment Management Emerging Markets Debt team. This role is pivotal in ensuring the smooth operation of daily activities and requires a proactive individual with strong organizational and communication skills. The Administrative Assistant will manage calendars, coordinate travel and other logistics, organize meetings, maintain the physical office space, process expenses, and handle various, additional administrative tasks. This position demands professionalism, discretion, and the ability to work effectively with team members and stakeholders. This is an in-office role, requiring presence 5 days per week.
Requirements
- Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
- Experience: 2-4 years of relevant administrative experience, preferably in a corporate setting.
- Skills: Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
- Attention to detail and accuracy.
- Positive attitude and willingness to take on new challenges.
- Ability to prioritize tasks and manage time effectively.
Nice To Haves
- Familiarity with corporate expense and travel tools is advantageous.
- additional qualifications as an Administrative Assistant or Secretary will be a plus.
Responsibilities
- Calendar & Scheduling Management: Assist in managing team calendars, schedule meetings, book conference rooms, and coordinate with internal and external participants. Ensure all arrangements are in place, including technology and catering needs.
- Travel Coordination: Arrange domestic and international travel, including flight bookings, accommodations, and transportation. Prepare detailed itineraries and manage travel-related logistics.
- Expense Management: Prepare and submit expense reports, track expenses, and ensure timely processing of vendor payments.
- Communication Support: Handle incoming calls and emails, respond to inquiries, and route messages appropriately. Maintain a professional demeanor in all communications.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all matters.
- Administrative Tasks: Manage office supplies, coordinate equipment needs, prepare meeting materials, and ensure a well-organized work environment.
- Event Coordination: Assist in organizing team events and special projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
