Administrative Assistant, Elementary School

Heritage Christian School•Indianapolis, IN

1d•Onsite

About The Position

This position exists to provide a welcoming atmosphere for students, parents, and employees by demonstrating Christ-like character and effectively administering the duties assigned. The major responsibility is to manage daily student attendance and scheduled events for the elementary school. The employee must be a Christian with an authentic and a mature personal relationship with Jesus Christ, who agrees to the HCS Statement of Faith, Charter of Core Values and Employee Covenant in both their professional conduct and personal lifestyle. The employee is committed to incorporating these qualities and standards in carrying out the calling to Christian education. The ES Administrative Assistant is professional and customer service-oriented, with a friendly and welcoming demeanor. Ability to execute multiple projects/tasks simultaneously. This employee must maintain a high level of integrity and discretion in handling confidential information.

Requirements

A H.S. diploma or equivalent.
Proficiency in Google Suite is required.
High attention to detail
Ability to gather and interpret data
Ability to independently learn and maximize the use of school-based software
Excellent verbal and written communication skills
Ability to multitask and work with frequent interruptions
Ability to interact well with all members of the Heritage school community (students, parents, teachers, staff, and visitors)

Nice To Haves

Previous administrative work in an office, education or faith-based environment is preferred.
Event planning experience desired.
Experience using databases and cloud-based software is a plus.

Responsibilities

Maintains a welcoming professional atmosphere for students, parents, and employees
Answers elementary school office phones
Assists admissions with coordinating transcript requests
Assists substitute teachers during the school day as needed
Tracks and maintains the school calendar
Assists with event planning
Maintains all office equipment, teacher’s lounges, and lost and found
Oversees daily student attendance, including the approval of absence requests, communication of attendance concerns to ES administration, tracking of unexcused absences, and attendance requirements for extracurricular participation
Provide state testing support as needed.
Assists in the management of financial transactions, check requests, and purchase orders.
Plan and organize school supply kids with SchoolKidz.
Coordinate and lead room parents.
Manage school event parent sign ups and attendance.
Coordinate record requests.
Set up the “academic year” in Veracross for the Elementary School (prior to the start of each school year)
Input academic calendar dates, color days, faculty details, etc...
Schedule courses, classes, homerooms and enroll students accordingly.
Prepare and send Home Room assignment letters/emails
Prepare Meet the Teacher Sign Up
Maintain course changes, including student enrollment changes throughout the year.
Process report cards for the Elementary School.
Assist teachers with gradebook setup and procedures to enter/post grades and comments.
Process and publish quarterly and semester report cards.
Obtain/print individual report cards upon request (for ESS, parent meetings,records requests for former students, etc…)
Other duties as assigned