Administrative Assistant - Early Start

Golden Gate Regional Center•San Francisco, CA

1d•Onsite

About The Position

GGRC is looking to hire an Administrative Assistant to provide administrative support of the Early Start Program to maximize efficient operations. This role will provide administrative support for the Early Start service coordination in support of GGRC’s Early Start case management operations.

Requirements

High School Diploma or equivalent
3+ year experience in office setting involving production typing, machine transcription, processing of documents, and a variety of general clerical duties
Customer service orientation
Organizational skills
Time management
Attention to detail
Adaptability
Collaboration/teamwork
Self direction
Initiative
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
Ability to use internal records system
Ability to type 60 wpm
Use of discretion and ability to maintain confidentiality

Nice To Haves

B.A Preferred

Responsibilities

Coordinate administrative tasks related to case assignment for case management support of Early Start eligible referrals.
Prepare documents to accompany reports and prepare correspondence and documents as needed.
Prepare Early Start Reporting data and complete the associated data fields required for accurate data collection.
Prepare reports associated with ESR data to be reviewed by Early Start leadership on a quarterly basis.
Coordinate with Early Start Assessment Coordinate in the facilitation of document transfer from eligible individuals for case assignment for case management services.
Cross train duties with ESA administrative coordinator for coverage of early start case assignment tasks.
Follow operational processes that are specific to administrative oversight of Early Start service coordination services of the Early Start program.
Prepare and distribute correspondence, including certified mail, form letters, transfer summaries, and other information for those served.
Respond to telephone and e-mail requests and redirect as appropriate.
Maintain supplies and forms for department and equipment that facilities support of the program manager and service coordinators.
Assist with preparation of audits with support of Program Manager.
Prepare IDCT Consultation packets, schedule IDCT Bimonthly Consultation meetings with Clinical Specialists.
Communicate with vendors regarding vendor treatment plans and assist with uploading plans in record management system.
Communicate with individuals served or referring sources for updates regarding referral.
Prepare POS Agendas
Review POS requests for accuracy
Coordinate corrections to POS requests if needed