Administrative Assistant - Dental Hygiene

Universal Technical Institute • San Diego, CA

4d • Onsite

About The Position

The DH Administrative Assistant is responsible for assisting the clinical and program director in maintaining student records. This role involves performing various clerical duties, establishing effective working relationships, and supporting faculty and students within the Dental Hygiene Program.

Requirements

• High School diploma or equivalent.
• Knowledge of secretarial, office, administrative procedures.
• Knowledge of use and operation of standard office equipment, Excel and Microsoft Word at a level generally required through 5 years of experience.
• Ability and willingness to communicate, think, learn, and reason.
• Ability and willingness to use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks.
• Ability and willingness to safely ambulate and/or maneuver when on-site at Company locations.
• Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility.
• Ability to use good judgment, problem-solving and decision-making skills.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously.
• Ability to gain, understand and apply information and data as it relates to essential functions of the position.
• Ability to foster long-term relationships with stakeholders.

Nice To Haves

• Experience with dental software.
• Dental assistant experience.

Responsibilities

• Obtain and maintain records of health screens and CPR cards.
• Attend faculty meeting and record minutes.
• Maintain student notification list.
• Perform all clerical duties as required by Dental Hygiene Program Director.
• Establish and maintain effective working relationships.
• Attend Program Advisory Committee Meetings and record minutes.
• Meet with Dental Hygiene Program Director every day for daily plan and updates.
• Maintain student clinical evaluation files.
• Assist faculty with documentation outside of work.
• Record and maintain student clinical tally documentation.
• Assist faculty with information technology issues.
• Assist students with documentation required for licensure.
• Maintain professionalism and serve as a role model to students.
• Perform all other duties as assigned by the Dental Hygiene Program Director, Clinical Director or Academic Dean.
• Other duties as assigned.

Benefits

• Tuition Waiver for you AND your immediate family offered at UTI and Concorde campuses after 6 months of employment.
• Competitive paid time off programs for employees (Vacation, Sick, Flexible).
• 50% match on the first 6% of your contributions after 90 days.
• 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby.
• Health, vision, and dental coverage for you and your dependents.
• Competitive coverage for your furry family members through ASPCA.
• Eligibility for Health Plan Enrollment starts first of the month following completing one full month of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED