Administrative Assistant - Counseling 2026-27 Bellevue High School

Bellevue School District • Bellevue, WA

9h • Onsite

About The Position

This position provides a variety of secretarial support in a school office, with significant interaction with students, staff, parents, and the public. The role specifically supports a high school/middle school counseling/guidance office, handling tasks related to student records, scheduling, and communication.

Requirements

• High school graduation or equivalent
• One year of office, secretarial experience, preferably in a customer service or school setting
• Valid First Aid and CPR Certification if assigned to health clinic
• A variety of office procedures.
• A variety of computer software applications.
• Customer service techniques.
• Standard English usage, spelling and grammar.
• Customer service skills
• Keyboarding, data entry and retrieval, and word processing skills.
• Oral and written communication skills.
• Ability to maintain accurate records
• Ability to work effectively as member of a team.
• Ability to maintain confidentiality.
• Ability to transcribe machine dictation.
• Ability to maintain positive relationships with students, staff, parents and the public.
• Ability to work with a diverse population of students.
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations.
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements.
• Ability to meet and maintain punctuality and attendance expectations.

Responsibilities

• Provides secretarial support to a school office and school counseling office, performs skilled word processing, data entry and typing.
• Answers telephones and assists visitors; provides a variety of customer service and public relations to staff, students, parents and community, administrators, substitutes, other agencies and the community; answers informational inquiries.
• Maintains a variety of records and gathers information for reports.
• Maintains and processes a variety of counseling records and files, such as student files and college applications.
• Schedules and coordinates counseling office activities, such as parent and student conferences.
• Assists Office Manager and building administrators with scheduling and coordinating meetings and activities.
• Provides back-up and peak-load assistance to office staff; may assist in health clinic and with short periods of student supervision in various settings, as assigned.
• Trains and monitors student assistants.
• Recruits and supervises parent volunteers.
• Cares for ill or injured students in health clinic in absence of nurse: dispenses medications according to procedures, maintains clinic log, calls parents.

Benefits

• Medical insurance eligibility is based upon 630 hours worked within a school year.
• Dental insurance eligibility is based upon 630 hours worked within a school year.
• Vision insurance eligibility is based upon 630 hours worked within a school year.
• Long-term disability insurance eligibility is based upon 630 hours worked within a school year.
• Life insurance eligibility is based upon 630 hours worked within a school year.
• Retirement provided through Washington State Department of Retirement Systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED