Administrative Assistant, Corporate Communication

Macy's • New York, NY

10d • Onsite

About The Position

The Administrative Assistant Corporate Communications and Public Affairs provides comprehensive support, requires exceptional organizational skills, sound judgment, the ability to anticipate needs, and a proactive, solutions-oriented mindset in a fast-paced and dynamic environment. The Administrative Assistant supports Macy’s, Inc.’s Enterprise and External Communications team, focusing primarily on Corporate Communications and Financial Communications while gaining exposure to broader Brand PR initiatives.

Requirements

• Candidates with an education level of high school or GED or equivalent work experience in a related field are encouraged to apply.
• 1-3 years of experience in communications, public relations, journalism, or a related field (internships included).
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel.
• Occasionally required to move about the workplace and reach with hands and arms.
• Requires close vision.
• Able to work a flexible schedule based on department and company needs.
• Media Relations Fundamentals: Foundational understanding of media relations, news cycles, and reporter needs, with the ability to support media list development, monitoring, and interview prep.
• Organization & Attention to Detail: Highly organized and detail-oriented, with the ability to stay on top of deadlines and shifting priorities. Proven ability to manage multiple projects and stakeholders in a fast-paced environment while maintaining accurate trackers, calendars, and documentation.
• Initiative & Growth Mindset: Proactive and eager to learn, willing to raise your hand, take on new challenges, seek opportunities to contribute beyond assigned tasks, and ask questions to learn through experience.
• Cross-Functional Collaboration: Ability to partner with senior leaders, cross-functional teams, and external agencies/vendors to keep workstreams aligned and communications on track.
• Reporting & Results Synthesis: Ability to translate media coverage and campaign performance into clear summaries, insights, and recommendations for internal stakeholders.

Responsibilities

• Provide high level administrative and operational support to SVP, Corporate Communications and Public Affairs and VP, External Communications ensuring effective execution of priorities, timely follow-through, and seamless management of day-to-day activities.
• Manage a complex and dynamic executive calendar, including prioritizing requests, resolving scheduling conflicts, coordinating meetings, and anticipating needs to maximize effectiveness and productivity.
• Coordinate travel, conferences, events, and other logistics including expense reporting, invoice processing, and related administrative activities.
• Support budget tracking and team operations, including purchase order creation, invoice processing, and vendor management.
• Support the development and execution of external communications strategies for corporate initiatives, leadership announcements, business updates, and financial milestones.
• Monitor and track media coverage for corporate and financial announcements—including earnings, investor-related news, and company updates—and co-lead the development and daily distribution of the enterprise media report, delivering timely and accurate coverage summaries and insights to senior leaders across Macy’s, Inc.
• Coordinate executive media opportunities by supporting interview preparation, developing briefing materials, building media lists, and managing logistics.
• Develop post-announcement and campaign recaps by synthesizing results, coverage performance, and key takeaways to inform future strategy.
• Coordinate day-to-day work with external PR agencies and vendor partners by developing briefs, tracking deliverables, and managing deadlines.
• Maintain organized and up-to-date media lists across corporate and financial verticals.
• Support broader Brand PR initiatives—including campaigns, collaborations, product launches, events, and cross-functional communications—while assisting with administrative responsibilities such as budget tracking, internal updates, and daily media clips reporting.
• Provide on-site support for key enterprise events, including the Macy’s Flower Show, Macy’s 4th of July Fireworks, Macy’s Thanksgiving Day Parade, Black Friday, and holiday initiatives; this may require availability on weekends and national holidays.

Benefits

• Comprehensive health and wellness coverage
• 401(k) match
• Paid time off
• Eight paid holidays
• Continuous learning and leadership development
• Colleague Resource Groups
• Volunteer opportunities
• Merchandise discounts
• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED