Corporate Administrative Assistant

Huntsman Corporation•Houston, TX

5d•Onsite

About The Position

Administrative Assistant Huntsman is seeking an Administrative Assistant supporting the Corporate Functions (Investor Relations, Treasury, Financial Planning & Analysis (FP&A), and Tax) organizations located in The Woodlands, Texas. This position will report to the Vice Presidents and Directors within the supported organizations. Job Scope The Administrative Assistant provides comprehensive administrative and operational support to multiple Directors and Vice Presidents across Investor Relations, Treasury, FP&A, and Tax. This role is responsible for coordinating travel, managing calendars, organizing meetings and events, processing business documentation and expenses, maintaining records, and supporting departmental initiatives while handling sensitive and confidential information with a high level of professionalism.

Requirements

Bachelor’s degree from an accredited four-year college or university.
7+ years of experience as an Administrative Assistant supporting multiple Directors, Vice Presidents, or other executive-level leaders.
Experience coordinating, planning, and managing local and offsite special events, executive presentations, and receptions.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and email management.
Strong computer and organizational skills.
Ability to prioritize multiple assignments and consistently meet deadlines.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
Self-motivated with a proactive approach to completing assignments.
Strong problem-solving and independent decision-making abilities.
Ability to manage multiple projects and administrative responsibilities simultaneously.
Exceptional attention to detail and process orientation.
Strong interpersonal skills with the ability to work effectively in a culturally diverse environment.
Collaborative team player with excellent communication skills.
Strong customer service and stakeholder management capabilities.

Nice To Haves

Experience with Concur for expense management and travel administration
Processing purchase orders, invoices, and requisitions
Supporting corporate functions such as Investor Relations, Treasury, Finance, and Tax
Coordinating international travel, including passport and visa processing
Document retention and records management programs

Responsibilities

Receive, sort, and distribute mail to Directors and Vice Presidents.
Coordinate and manage domestic and international travel arrangements.
Process expense reports through the Concur system and manage travel reimbursements.
Organize and coordinate local and offsite meetings, conferences, receptions, and special events.
Provide backup support to other Executive Assistants as needed.
Order and maintain office supplies and business cards.
Manage calendars, schedule meetings, reserve conference rooms, and coordinate meeting logistics.
Process passport applications and work/travel visas.
Assist with PowerPoint presentations, Excel spreadsheets, Word documents, correspondence, and budget-related materials.
Support Investor Relations earnings call preparations, including organizing and staging presentation materials.
Create deposit records and process hard-copy check deposits for Treasury.
Provide administrative support to the Vice President of Tax and the Tax Department.
Coordinate FP&A team recognition events, annual budget meetings, and serve as the Hackett Connect administrator.
Manage record retention and document archiving processes.
Process invoices, purchase requisitions, purchase orders, and related documentation in compliance with corporate policies and procedures.
Perform additional administrative duties and special projects as assigned.