Administrative Assistant / Coordinator - Hebron, KY

Military Spouse Corporate Career Network•Hebron, KY

3d•Onsite

About The Position

We have an exciting opportunity for an ADMINISTRATIVE ASSISTANT / COORDINATOR to support leadership and staff on a daily basis. This role involves local HR support, collecting data and information, developing and sustaining reporting tools, handling station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives, and other similar duties. This position is located at the DHL Global Forwarding Facility in Hebron, KY.

Requirements

Excellent communication skills (oral and written)
English language skills required
Team player with an entrepreneurial spirit
Proficient organizational skills
Proficiency in MS Word, Excel, PowerPoint, Outlook and PDF
Switchboard/phone operator experience
Ability to multi-task in a fast paced environment
2+ years of Administrative Assistant Experience
High school diploma or equivalent

Responsibilities

Administrative duties for the DHL Global Forwarding Facility
Liaison for record keeping, I-9’s, Workers Comp reporting, and related items including records/reporting
Aurora / Workflow support, payables
Maintains the Station I-Share pages, FACTSHEETs
Interfaces with HR on behalf of station – (i.e. Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
Plans, coordinates, monthly/annual employee events
Set-up meetings and conference calls
Ordering and distribution of office and coffee supplies
Greeting, checking in and directing visitors
Answer telephone calls, respond to questions, and direct callers to appropriate parties
Printers – toner cartridge inventory and distribution
Coordination of equipment repair
Schedule meetings, rooms, and setup required equipment
Arrange lunches upon request
Sort and distribute mail and packages
Mail services
Maintain databases
Other duties as assigned